Lesson: 49 | Create a Form for License Allocation and User Creation

User Story

As a Salesforce administrator, I want to create a screen flow that allows me to:

1. Select a License:

   • Display the selected license along with the number of remaining licenses.
   • If licenses are remaining, show an input field where I can specify the number of users to create (between 0 and the maximum remaining licenses).

2. Validate Input:

   • If I enter a number less than 0 or greater than the remaining licenses, display an error message:
     "Enter a number between 0 and [Remaining Licenses]".

3. User Creation:

   • When I enter a valid number of users to create, display a user creation form.
   • Repeat the form for each user until all specified users are created.

4. Username Management:

   • Include a checkbox labeled "Username is same as Email":
     • If selected, set the Username to match the Email value automatically.
     • If not selected, allow manual input of the Username.
   • Include a checkbox labeled "Generate Username":
     • If selected, provide:
       • An input for the company domain (e.g., amazon.com).
       • A picklist with options: DEV, UAT, and PROD.
     • Generate the username in the following format:
       firstname.lastname@domain.extension (e.g., engin.basturk@amazon.com.dev).

5. CRM Integration:

   • Ensure that all created users are added to the CRM system.

Acceptance Criteria:

• The screen flow validates the input for the number of users based on available licenses.
• Error messages appear when invalid input is provided.
• The user form functions dynamically, adjusting for the specified number of users to create.
• The "Username is same as Email" and "Generate Username" checkboxes work as expected, with the correct username formats generated.
• All created users are saved in the CRM system.